Contact Management
Keep all your key contacts in one organized place.
StageSwift makes it simple to store and find venues, staff, freelancers, bookers, promoters, funders, and everyone else you work with.
Central Point of Truth
Managing business contacts effectively is critical for business growth, better communication, and maximizing opportunities. It's is easy when they're all stored together. Add venues, hotels, staff, freelancers, and everyone else you communicate with, then categorize them however makes sense for your organisation.
Categorising your contacts, keep your records up-to-date, utilise notes whilst storing contacts in a centralised location. You will vastly increase your efficiency and prevent error. This avoids fragmentation and confusion and makes things much easier when it comes to handing over tasks to other members of the team.
Identify organisations by type, venue, accommodation, transport, etc. Categorisation is totally custom so you can create categories that mean something to you; e.g. categorise a dancer as a type of performer or a lighting technician as a sub category of crew.
Multiple Connections
Store multiple phone numbers, email addresses, and social media links for each contact, plus address information with map locations.
People can have their own contact details and also be linked to the organizations they work for, so you can easily see who works with who.
You can even create links between freelancers. e.g. freelancers who work well together.
Know instantly who to contact for billing or technical information.
Venue Information
Sometimes you need to know details that are not easily available on the venue's website or maybe there isn't a website because the location is a field.
- What3Words
- Local Authority Code
- Post Code
- Map view
Venue details can include specific information like capacity and Local Authority, and if you're doing street events, you can use a postcode or What3Words to identify the location. Open the map view to see the venue or location in context.
Quick and Easy
Once your contacts are set up, selecting the ones you need when creating bookings and events is just a matter of a few clicks.
You can see at a glance if a contact is assigned to an event or booking, including where they're used and how many times.
AI Contact Search
Finding the right contact is quick thanks to intuitive filtering and AI-enhanced searching that helps you easily identify organizations and people.
Can't remember a person's name? No problem, just give the AI a description of the type of person that you are looking for.
Prevent Mistakes
There's even a safety feature built in: contacts can't be accidentally deleted while they're assigned to an event, so you never lose important information.
Booking Management
You can easily select your contacts to add to any of your bookings.
When it comes to booking management, organize everything into projects and add your bookings and events, whether they're tentative or confirmed.
Then it is very straightforward to add items from your bookings to your invoice saving you time and eliminating error.
One place for all of your contacts, what could be simpler?
Don't just take our word for it...
Vamos Theatre tours all over the world - from major theatres to care homes – and we can do this because our business is underpinned by StageSwift. Intuitive and easy to use, it’s enabled us to thrive, even during lockdown, and work effectively, flexibly and responsively at all times.
Importantly, StageSwift has been built by people who really understand arts companies and what we need.
It has exceeded all our expectations...
Rachael Savage Executive and Artistic director, Vamos Theatre (UK)
